Senior Administrator (Executive Assistant and HR) (part time)

We are looking to appoint an experienced Senior Administrator to act as Executive Assistant to the Head of School and provide support in HR and recruitment. 

Your role will be varied and will include

• Providing complex diary management and support for the Head of School.
• Servicing and managing School and departmental committee meetings.
• Supporting and coordinating school activities, such as the School Calendar, directory of leadership roles, and academic promotions.
• Working closely with the Assistant Operations Manager to support HR processes such as recruitment, fixed term contact management, staff leavers, academic visitors and honorary appointments. 

You will have secretarial/administrative experience at a senior level, proven experience of planning and organising your own workload, excellent communication skills, including minute taking and a high level of IT skills (including Office 365).  You will be able to use your own discretion and respond to issues with tact and diplomacy as well as having proven experience of successfully working both independently and as part of team. You will also have attention to detail and high levels of accuracy.

What we can offer you:

• A friendly, inclusive and supportive environment.
• Hybrid working.
• Generous holiday entitlement of 27 days (pro-rata for part-time working) plus standard bank holidays and five University closure days.
• A benefits package including contributory pension scheme and the opportunity to take advantage of salary sacrifice options enabling you to save money on childcare, shopping, and other services.
• Opportunities for staff development through the provision of training, continued support, and options for career progression. 

The post is offered on a part-time (18 hours per week), permanent contract in the School of Cultures, Languages and Area Studies, Trent Building, University Park campus.  

We welcome applications from candidates whose background, experience and identity broadens and enhances the diversity of our existing team. Our administrative team recognises that what helps us succeed is the different ideas and experiences of colleagues across our School, who come from a mix of cultures and backgrounds. We warmly welcome applications from under-represented groups, regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, and sexual orientation, caring responsibilities, socio-economic background and any temporary impairment or other irrelevant distinction. Learn more about the University’s commitment to Equality, Diversity and Inclusion. 

Further information about our School 

Selection Process
Shortlisting is anonymous based on criteria-based questions. Each member of the shortlisting panel will give a mark for each of your individual answers to create an aggregate score. Your answers will be scored against the essential criteria listed in the person specification. Accordingly, we encourage you to think about how your answers can be tailored to meet these criteria. 

Informal enquiries may be addressed to IAN.LEROUX@NOTTINGHAM.AC.UK. Please note that applications sent directly to this email address will not be accepted.

Further details:

• Job Description/Role Profile

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