This vacancy is open to employees of the University of Nottingham only.

The Mechanical and Aerospace Systems (MAS) group requires a Senior Mechanical Design Engineer to support a wide range of experimental research across the group through high-quality and precision design. The MAS group has a large and friendly intra-disciplinary team of researchers, engineers, technicians, support staff, and academics who work together to deliver research from fundamental to high level technology readiness level (TRL).  

The role will involve applying a wide range of professional engineering skills relating to the design, manufacture, commissioning, and use of test facilities in support of MAS research. The successful applicant will have experience in the design of machines as well as experimental setups, and they will have a track record of working with suppliers and sub-contractors to deliver precision engineered components, assemblies, and systems. The role holder will have a significant role in implementing and managing complex industrial research projects and will provide support and supervision to others within the team.

A degree in mechanical engineering or equivalent is essential. A PhD in mechanical engineering or similar, professional engineering qualifications, Chartered Engineer status and project management qualifications are desirable.

What we offer:

• A friendly, diverse, and supportive working environment
• Generous holiday entitlement of 30 days plus standard bank holidays and five university closure days including closure between Christmas and New Year.
• We are committed to staff development through the provision of training, continued support, and career progression opportunities
• You will have access to a range of benefits and rewards, including fitness and health facilities, staff discounts, travel schemes and many more. To find out more about what we can offer you, follow the link to our benefits website

Your working hours will be 36.25 hours per week. This role is not open to fractional or part time work and the successful candidate is expected to be primarily based in the lab and office on-site.

This role is full-time, fixed term until 31 December 2027.

Further information is available in the role profile. To apply for this vacancy please click ‘Apply Now’ to complete your details.

Please contact Sarah Walker (s.walker@nottingham.ac.uk) if you have further questions about this role. Please note that applications sent directly to this email address will not be accepted.

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Closing Date: 31 May 2026
Category: Internal Only

Administrator – School Operations

 The School of Humanities, School Management and Research Office (SMRO) support a range of services and provide administrative support for the effective management of the school’s buildings and facilities, health and safety, HR and finances, marketing and events, and research activities. We are seeking a proactive and self-motivated team player to join our friendly and supportive team who are committed to the smooth and efficient running on the school.

 Your role will be varied and involves communicating with a wide range of people across the school and university, as well as external visitors against a back-drop of constantly changing demands and priorities. Your roll will be mainly focused on administration support for HR and finance, but you will also support other team members within the School Operations team, and work collaboratively with other SMRO teams, dealing with a wide range of customer enquiries and supporting senior managers.

 HR and Finance responsibilities include providing support to hiring managers for recruitment and interviews, inducting new members of staff, keeping records up to date, advising on casual engagement options and setting these up, raising purchase orders, processing claims, budget monitoring, month end and year-end financial reconciliation. Supporting the wider School Operations team, you will help with restocking photocopiers and resolving faults, reporting building maintenance issues, and support with office moves. You should have experience of working in a relevant/related administrative environment, and high level of IT skills, including MS Word, Excel and O365.

 This role is offered on a full-time (36.25 hours per week), permanent basis (internal only) starting as soon as possible. We offer hybrid working with the option to work from home two days a week and flexibility in working hours alongside our operational requirements.

 Informal enquiries may be addressed to Will Skinner, email: Will.Skinner@nottingham.ac.uk. Please note that applications sent directly to this email address will not be accepted.

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Closing Date: 08 May 2026
Category: Internal Only

This vacancy is open to employees of the University of Nottingham only.

The Education Centre in the School of Medicine is looking to appoint a Postgraduate Research Coordinator.

About the role 

We are seeking an organised and proactive Postgraduate Research Coordinator to support the delivery of our Postgraduate Research programmes within the School of Medicine.

In this role, you will provide coordination and senior-level administrative support across all core activities relating to PGR programmes, ensuring processes run smoothly and effectively. You will work closely with key stakeholders, including the Director and Deputy Directors of Doctoral Programmes, Student Services, and School committees, to support the delivery and oversight of programme activity.

You will play a key role in coordinating processes, identifying when issues fall outside of standard procedures, and ensuring these are escalated appropriately. You will also contribute to maintaining an efficient, high-quality administrative service that supports both staff and students.

You’ll work closely with colleagues across the Education Centre, contributing to an efficient and supportive administrative service. We are committed to offering ongoing professional development to help you grow in the role.

About you

You will be organised, detail-oriented and committed to delivering a high-quality service. You will bring experience from an administrative or customer-facing role, with strong communication skills and the ability to manage a varied workload effectively.

You will feel confident working across multiple systems, maintaining accurate records and handling sensitive information with discretion. You will be comfortable following established procedures, while also recognising when issues fall outside of these and require further investigation or escalation.

You will enjoy working collaboratively, building positive working relationships and supporting colleagues to achieve shared goals. You will be adaptable in response to changing priorities, with a proactive approach and a willingness to learn and develop.

You will also have experience of supporting meetings (including scheduling, diary management and preparing agendas), organising events or contributing to project delivery. The ability to work independently, use your initiative and meet deadlines, alongside contributing to continuous improvement of administrative processes, will be key to success in this role

What we offer

• A friendly, diverse, and supportive working environment
• A hybrid working arrangement with the blended approach of home and office working each week
• Generous holiday entitlement of 27 days plus standard bank holidays and five university closure days including closure between Christmas and New Year.
• Our reward scheme grants bonuses of numerous values for excellent work
• We are committed to staff development through the provision of training, continued support, and career progression opportunities
• You will have access to a range of benefits and rewards, including fitness and health facilities, staff discounts, travel schemes and many more. To find out more about what we can offer you, follow the link to our benefits website

What next

Further information is available in the role profile. To apply for this vacancy please click ‘Apply Now’ to complete your details. 

This is a permanent position. Your working hours will be 36.25 hours per week.

Please contact Sheetal Gosai (sheetal.gosai@nottingham.ac.uk) if you have further questions about this role. Please note that applications sent directly to this email address will not be accepted.

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Closing Date: 19 May 2026
Category: Internal Only

An exciting opportunity has arisen for a proactive and organised coordinator to join the Postgraduate Taught (PGT) Programmes Team, part of the Education Centre within the School of Medicine. The role plays a key part in ensuring the effective delivery of the School’s PGT portfolio, combining programme coordination, people supervision, and functional leadership within a defined area of responsibility.

A core element of the role is the supervision of administrators supporting PGT programmes. You will provide day-to-day oversight, allocate work, support development, and ensure service standards are met, escalating resourcing or performance issues where appropriate. You will contribute to team workload planning and support continuity of service across the team.

In addition to programme coordination, you will hold functional responsibility for a defined area such as assessments, finance, or governance. Within this remit, you will act as the School PGT-level point of expertise, coordinating processes, maintaining oversight of compliance and deadlines, and supporting colleagues to apply policies and procedures consistently. You will contribute to the review and improvement of processes and documentation, including standard operating procedures.

Working with a high degree of autonomy, you will manage competing priorities, apply sound judgement, and proactively identify and resolve issues that impact programme delivery. You will work closely with colleagues to support planning, risk management, and continuous improvement across the PGT portfolio.

This is a varied role that offers the opportunity to develop and apply higher-level administrative expertise, build strong professional relationships across the School, and make a meaningful contribution to the delivery of postgraduate education within the School of Medicine.

About you

You will bring substantial experience of higher education administration or a comparable complex environment, with a strong understanding of programme delivery, academic processes, and stakeholder management.

You will be confident in coordinating work across others, providing guidance, oversight, and constructive feedback to administrators. You will be able to prioritise workloads, manage risks, and make informed decisions, referring complex or high-risk matters to your line manager as appropriate.

You will also demonstrate the ability to take ownership of a functional area, developing and maintaining expertise, ensuring compliance with institutional requirements, and supporting colleagues across the team. A commitment to continuous improvement and professional development is essential.

The School of Medicine values collaboration, professionalism, and innovation, and provides structured opportunities for ongoing development and progression.

Essential experience and skills include:

• Working as part of a team in an office-based role
• Accuracy when handling finance or numerical data
• High-level IT skills
• Excellent planning, organisation, and communication skills

Applications are particularly welcomed from candidates with experience of University of Nottingham systems (including UniCore and Key Travel) and experience supporting conferences or events.

What we offer

• A friendly, diverse, and supportive working environment
• A hybrid working arrangement with the blended approach of home and office working each week
• Generous holiday entitlement of 27 days (or pro rata) plus standard bank holidays and five university closure days including closure between Christmas and New Year.
• Our reward scheme grants bonuses of numerous values for excellent work
• We are committed to staff development through the provision of training, continued support, and career progression opportunities
• You will have access to a range of benefits and rewards, including fitness and health facilities, staff discounts, travel schemes and many more. To find out more about what we can offer you, follow the link to our benefits website

What next

Further information is available in the role profile. To apply for this vacancy please click ‘Apply Now’ to complete your details.

Your working hours will be (36.25 hours per week). If you are interested in part-time work (minimum 29 hours per week), we encourage you to apply. Please specify your preferred hours in your application. 

Please contact Jasmine Fan (jasmine.fan@nottingham.ac.uk) if you have further questions about this role. Please note that applications sent directly to this email address will not be accepted.

Closing Date: 21 May 2026
Category: Internal Only

This vacancy is open to employees of the University of Nottingham only.

We are looking for a skilled project manager, with experience of working in a Higher Education environment, to lead on delivery of multiple projects across EU Clean Aviation and Defence. 

The successful applicant to this exciting role will coordinate a team responsible for the delivery of a a number of projects relating to aviation and defence and will be responsible for the day-to-day running of the programmes as well as supporting applications for new funding and representing the University at Governance level on large EU funded programmes and UK defence projects.  They will be responsible for the management of deliverables, reporting, budgets and staff and must have the ability to manage the complex requirements of funders and partners. The role holder will act as the main point of contact and co-ordinator, both with partners and the funding administrator, and will be responsible for ensuring the coherence and compliance of all elements of the programme. The ideal candidate will have the ability to communicate effectively with a variety of external stakeholders and demonstrable mature influencing and coaching skills as well as exercising discretion when appropriate. They will also need to possess excellent analytical and problem solving skills and be able to deliver a comprehensive range of solutions to stakeholders. 

As well as managing all aspects of project delivery at the University of Nottingham, the role holder will lead on monitoring and reporting at the partnership level for the programme as a whole. Experience of EU funding and multi-institutional partnership working, along with excellent leadership, project management and monitoring skills will be essential, and a knowledge of the UK government’s Industrial Strategy, along with knowledge and experience of researcher development and a research environment is essential.

Candidates must be educated to postgraduate degree level, a qualification in project management and have significant relevant professional experience and have proven their abilities in successfully developing and managing projects through to completion.

We offer:

• A friendly, diverse, and supportive working environment in a large and growing research area housed in a dedicated research building
• Generous holiday entitlement of 30 days plus standard bank holidays and five university closure days including closure between Christmas and New Year.
• We are committed to staff development through the provision of training, continued support, and career progression opportunities
• You will have access to a range of benefits and rewards, including fitness and health facilities, staff discounts, travel schemes and many more. To find out more about what we can offer you, follow the link to our benefits website

To apply for this vacancy please click ‘Apply Now’ to complete your details.

Requests for secondment from internal candidates will be considered on the basis that prior agreement has been sought from both your current line manager and the manager of your substantive post, if you are already undertaking a secondment role.

Please contact pat.wheeler@nottingham.ac.uk if you have further questions about this role. Please note that applications sent directly to this email address will not be accepted.

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Closing Date: 13 May 2026
Category: Internal Only

This vacancy is open to employees of the University of Nottingham only.

The University of Nottingham Careers and Employability Service is a sector-leading professional, expert service committed to advancing the graduate prospects of our students and graduates. In locations across all our UK campuses, we work as one service to provide collaboratively conceived, locally managed and collectively delivered services to students from all our Schools and Faculties.

The Service has an excellent track record in supporting its students in their transition from university, and into the first steps of their future careers.

About the role

We’re looking for a proactive and collaborative professional to lead the University’s strategic approach to non‑clinical placements. In this pivotal role, you’ll act as the go‑to specialist for placement processes, guidance, and initial health, safety and insurance enquiries, shaping a consistent and high‑quality experience for students across the University.

You’ll set the direction for placement and work‑experience activity within the Careers and Employability Service (CES), while overseeing the delivery of key programmes including the Nottingham Internship Scheme and CES‑led placement activity. Using data‑driven insight and clear KPIs, you’ll monitor performance, evaluate impact, and report progress to senior colleagues.

Working closely with colleagues across CES, schools, faculties and professional services, you’ll champion accessible, inclusive provision and help ensure that placement practice is aligned, effective and student‑centred. This is an exciting opportunity to make a meaningful difference to how students engage with real‑world experience at the University.

This is a full-time permanent position with hybrid working options available. You are expected to work at least 60% of the time on campus. Occasional early morning or evening work may be required to attend, support or deliver events.

What we offer

• A friendly, diverse, and supportive working environment
• A hybrid working arrangement with the blended approach of home and office working each week
• Generous holiday entitlement of 30 days (or pro rata) plus standard bank holidays and five university closure days including closure between Christmas and New Year.
• Our reward scheme grants bonuses of numerous values for excellent work
• We are committed to staff development through the provision of training, continued support, and career progression opportunities
• You will have access to a range of benefits and rewards, including fitness and health facilities, staff discounts, travel schemes and many more. To find out more about what we can offer you, follow the link to our benefits website

What next

Further information is available in the role profile. To apply for this vacancy please click ‘Apply Now’ to complete your details.

Informal enquiries may be addressed to Nalayini Thambar, Director, Careers and Employability Service, via BB-ARD-business-ops@nottingham.ac.uk Please note that applications sent directly to this email address will not be accepted.

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Closing Date: 12 May 2026
Category: Internal Only

This vacancy is open to employees of the University of Nottingham only.

The School of Life Sciences is looking for a proactive and highly organised Research Project Administrator to support the smooth delivery of an ERC‑funded research project.

In this role, you will provide essential administrative and financial support to the Principal Investigator and project team. You’ll coordinate key post‑award processes including purchasing, supplier setup, financial reporting, and monitoring project expenditure, ensuring the project runs efficiently and remains compliant with funder and university requirements.

You will also support wider governance activities such as Health & Safety and GDPR, and maintain up‑to‑date knowledge of relevant systems and processes.

We’re looking for someone with:

• Experience in administrative and financial support, ideally in research or HE
• Strong organisational skills and the ability to manage multiple deadlines
• Clear written and verbal communication skills
• Confidence working with financial and procurement systems
• Strong IT skills (Excel, Teams, finance systems)
• The ability to build effective working relationships
• A proactive, solutions‑focused approach

Your working hours will be 14.50 hours per week for a Fixed Term ending 31/12/2027

Please contact (Rita Tewari or Declay Brady) (rita.tewari@nottingham.ac.uk or declan.brady@nottingham.ac.uk) if you have further questions about this role. Please note that applications sent directly to theses email addresses will not be accepted. 

Requests for secondment from internal candidates will be considered on the basis that prior agreement has been sought from both your current line manager and the manager of your substantive post, if you are already undertaking a secondment role.

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Closing Date: 07 May 2026
Category: Internal Only

About the role

As a Clinical Course Coordinator you will enjoy a varied and dynamic role, liaising with a wide range of people in the School of Medicine, across the university and external key stakeholders. You will take responsibility for coordinating GP placement activity, managing complex administrative processes, and ensuring clear and effective communication with our students, GP practices, academic leads and community clinical sub‑deans.

About the team

This role provides an exciting opportunity to work with an award winning team based in a successful academic unit based within the School of Medicine that supports both community- based student GP placements across the East Midlands region and Primary Care placement teaching delivery.

What we offer

· A friendly, diverse, and supportive team based working environment

· A hybrid working arrangement with the blended approach of office working and the option to work from home one day per week

· Generous holiday entitlement of 27 days (or pro rata) plus standard bank holidays and five university closure days including closure between Christmas and New Year.

· We are committed to staff development through the provision of training, continued support, and career progression opportunities

· You will have access to a range of benefits and rewards, including fitness and health facilities, staff discounts, travel schemes and many more. To find out more about what we can offer you, follow the link to our benefits website

What we are looking for

We are looking for a candidate with strong organisational skills, excellent attention to detail and the ability to manage multiple activities within tight deadlines. You should be confident communicating with a range of stakeholders, including students, clinical staff and academic colleagues, and able to provide clear, accurate and professional advice. Experience of administrative work in an environment such as higher education or healthcare would be an advantage. You will need to be comfortable handling detailed information, solving problems independently, and working collaboratively as part of a busy team.

Further information is available in the role profile. To apply for this vacancy please click ‘Apply Now’ to complete your details.

This post is offered on a full time permanent basis (36.25 hours per week).

Please contact (Paula Hopwood Carr) (paula.hopwood-carr@nottingham.ac.uk ) if you have further questions about this role. Please note that applications sent directly to this email address will not be accepted.

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Closing Date: 14 May 2026
Category: Internal Only

Are you hard working with an eye for detail? Do you have advanced administrative experience working in a busy office environment in a research support or finance role? Do you want to join a team that is committed to supporting the strategic objectives and research culture of the Faculty of Medicine and Health Sciences?

We are looking for a professional and proactive individual who will provide high quality, customer-focussed research support to our Research and Knowledge Exchange Service. You will work across a range of research activities; providing support in the preparation and submission of research grant applications and providing advice to academic and research staff. You will work through a Business Partner model delivering excellent service to the School. You will also be responsible for developing best practice in research operations procedures and ensuring implementation across the School. With excellent administrative experience in a busy, customer focused environment, you will also have excellent organisational skills and experience of financial systems and procedures.

This is a permanent position. Your working hours will be 36.25 hours per week. If you are interested in part-time work (minimum 29 hours per week), we encourage you to apply. Please specify your preferred hours in your application. We may also consider job share arrangements.

Please contact Helen Richardson (helen.richardson@nottingham.ac.uk) if you have further questions about this role. Please note that applications sent directly to this email address will not be accepted.

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Closing Date: 14 May 2026
Category: Internal Only

This vacancy is open to employees of the University of Nottingham only. 

The School of Medicine invites applications for the position of Academic Unit Coordinator, a key administrative role supporting the effective delivery of activity across the School of Medicine. This is an excellent opportunity to join a collaborative and forward‑thinking School, contributing to the smooth running of a wide range of academic and operational processes.

The purpose of the role is to coordinate, implement, and deliver high‑quality administration within the School of Medicine. You will provide professional support and advice to researchers and academics across the Unit, ensuring that day‑to‑day operations are well organised and responsive to the needs of staff and students.

Your responsibilities will span a broad and varied portfolio, including health and safety administration, space and facilities management, finance processes, staffing and recruitment support, handling student enquiries and more. You will act as a reliable point of contact within the School, helping to maintain efficient workflows and ensuring that colleagues receive timely and accurate support.

We are seeking an individual with excellent oral and written communication skills, strong organisational ability, and the confidence to manage multiple tasks simultaneously while maintaining a high level of attention to detail. You will work as part of an established and supportive administrative team, contributing to a positive, service‑focused culture across the School.

The School of Medicine is committed to continuous professional development and recognises the importance of providing structured opportunities, guidance, and encouragement to support your growth each year.

This is a part-time, fixed term position available until 30/09/2026.

Further information is available in the role profile. To apply for this vacancy please click ‘Apply Now’ to complete your details. Please contact Russ at russell.simkiss@nottingham.ac.uk if you have further questions about this role. Please note that applications sent directly to this email address will not be accepted.

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Closing Date: 07 May 2026
Category: Internal Only

This vacancy is open to employees of the University of Nottingham only.

Are you ready to take on a key role in a vibrant, busy and exciting team, which helps to deliver the University’s zero carbon research strategic programme?  We are seeking 2 passionate and dedicated Senior Administrators to support the efficient and organised functioning of zero carbon engineering projects, providing general administrative support, finance administration and coordination of services required to deliver multiple, high value industry projects. 

The role holder will also have opportunities to support wider team activities and will be key to helping the overall operations thrive, working closely with project and quality managers, resource managements, alongside engineering and technical teams delivering the industry projects.

We are looking for a person who is enthusiastic and motivated by giving excellent administrative support to the team, is able to organise their own time and feels confident in prioritising their workload when supporting multiple projects. 

In return the University offers: 

• A friendly, diverse, and supportive working environment
• Flexible working opportunities
• Generous holiday entitlement of 27 days (or pro rata) plus standard bank holidays and five university closure days including closure between Christmas and New Year.
• Our reward scheme grants bonuses of numerous values for excellent work
• We are committed to staff development through the provision of training, continued support, and career progression opportunities
• You will have access to a range of benefits and rewards, including fitness and health facilities, staff discounts, travel schemes and many more. To find out more about what we can offer you, follow the link to our benefits website

What next: 

We hope to hold first round interviews w/c 18^th May, followed by a shorter 2^nd interview.

Further information is available in the role profile. To apply for this vacancy please click ‘Apply Now’ to complete your details.

Your working hours will be (36.25). If you are interested in part-time work (minimum 29 hours per week), we encourage you to apply. Please specify your preferred hours in your application. We may also consider job share arrangements. Please note this role is for a 2 year fixed term.

Requests for secondment from internal candidates will be considered on the basis that prior agreement has been sought from both your current line manager and the manager of your substantive post, if you are already undertaking a secondment role.

Please contact Debra Fearnshaw  (debra.fearnshaw@nottingham.ac.uk) if you have further questions about this role. Please note that applications sent directly to this email address will not be accepted

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Closing Date: 05 May 2026
Category: Internal Only